Appendix 12. Questionnaire on Electronically Stored Information

• Pages: 395-400

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APPENDIX 12

QUESTIONNAIRE ON ELECTRONICALLY STORED

INFORMATION

I. Definitions and Instructions

A. "ESI" means electronically stored information as the term is used

in the Federal Rules of Civil Procedure.

B. All responses should include all systems, practices, and

procedures used at any time during the period three years prior to

the present that may contain potentially responsive information.

C. All responses should reflect an inquiry into actual employee

practices, and not just the organization's policies.

D. The term "archive" means long-term storage repositories for

records, often for purposes of historical reference, and denotes a

distinct concept from a "backup," which is created in order to

restore data if needed at a later date (e.g., for disaster recovery).

II. Background

Provide:

A. current organizational charts for your organization's information

technology ("IT") unit;

B. written policies related to document retention and management,

along with when the policy was in effect and whether the policy

is enforced and by whom;

C. any existing diagrams of your organization’s IT infrastructure;

and

D. a description of IT functions performed by outside contractors.

III. Computer Hardware and Systems

Describe the computer hardware and systems used in the conduct of your

organization’s business, addressing: