Tick, tock ... every second counts.

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"YOUR SCANNER IS PROBABLY JUST TOO FAST."

There, I said it. Your scanner is either too fast, or you don't have enough preppers. That's why it sits there waiting for work.

How fast a scanner feeds paper doesn't really tell the whole story. If we only looked at the scanner's ability to quickly scan documents, we might surmise that a scanner twice as fast would be twice as beneficial. Makes sense, right? Not so fast! (Pun intended!)

WE KNOW THE DEVIL IS IN THE DETAILS

You've heard it many times, the devil is in the details. And in the case of document scanning ... the devil is document prep. Document prep refers to that "necessary process" of making paper documents ready to run through a scanner. Take a look on the old InterWeb at the plethora of instructional videos and PDFs touting the importance of prepping your documents properly. They all detail the steps involved in prepping a banker's box full of folders and archived records of one type or another.

Years ago, we identified over 20 different types of prep activities that may occur while documents are being prepared for scanning. For example: Picture a prepper sitting close to a photocopier, surrounded by rolls and rolls of Scotch tape, with blank 8.5 x 11 sheets of paper and patch sheets in hand.

Thus begins the tedious process of removing staples and paperclips, taping torn documents, photocopying delicate or raggedy pages, securing small or odd shaped pages onto larger ones, unfolding and removing creases from pages, inserting document separators, etc. In addition to these steps, there are a number of other activities dedicated to making the paper easier to feed into a high speed scanner. This time-consuming and monotonous process has been widely accepted as the cost of doing business.

We've heard directly from our customers time and again who verify these industry reports that document prep labor accounts for upwards of 70% of the cost of document scanning.

Heck, even our competitors have had to concede what we've been saying for years: Prep kills profits.

EVERY SECOND COUNTS

So, let's say you are looking at one of those high-priced 6000 DPH (documents per hour) scanners. It doesn't really matter how fast it can scan; it matters how long that scanner operator has to wait for the work...

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