Retention issues.

Electronic Records Retention: New Strategies for Data Life Cycle Management

David O. Stephens, CRM, CMC, FAI, and Roderick C. Wallace, CRM

Building on their 1995 groundbreaking book on electronic records retention, David Stephens and Roderick Wallace have authored a comprehensive book that defines a practical methodology for applying the principles of records retention to computer-based recordkeeping environments.

The book includes chapters on the business case for electronic records retention; a cost-benefit analysis for retaining versus scheduling and purging electronic records; desktop environments; e-mail retention; web environments; digital preservation/ long-term data retention; legacy data; legislation and court cases; and case studies.

This book also addresses the implications of the international records management standard, ISO 15489-1, which is the first ever global standard on records management; the U.S. Department of Defense standard (DoD 5015.2-STD), which prescribes requirements pertaining to records management software applications; and the U.S. Internal Revenue Services-issued Revenue Procedure 98 25, which imposes certain long-term data retention requirements on corporate taxpayers.

ISBN: 1-931786-08-9 (ARMA) Soft cover, English, 202 pages, 2003 Catalog No. A4716 $51, ARMA member $35

Developing and Operating a Records Retention Program

ARMA International's Standards Records Retention Task Force

Program principles, staff and management structure, and program development strategies are highlighted in this records retention guidebook.

Further attention is given to

* determining records retention periods and obtaining approval lot retention schedules and procedures

* establishing a records retention program in litigation

* determining a record's value and developing appropriate destruction procedures

Eight appendices contain samples of policy statements, inventory forms, retention worksheets, destruction authorization forms, legal requirements index, and manual and automated retention schedule forms. Also includes a glossary and bibliography.

ISBN: 0-933887-18-3 (ARMA) Soft cover, English, 86 pages, 1989 Catalog No. A4520 $31, ARMA member $22

Recordkeeping Requirements

Donald S. Skupsky, J.D., CRM, FAI

Intended for small and medium-sized organizations, Recordkeeping Requirements is presented in non-technical language and provides information needed to determine recordkeeping requirements. The book comes complete with the full text of key statutes, regulations, and summary charts for many other state requirements.

It also discusses

* requirements for general business activities, such as tax, employment, contracts, and litigation

* 400 common business records with a simplified listing and retention period

* computer and microfilm records and how these technologies stand up in court

ISBN: 0-929316-21-5 (Information Requirements Clearinghouse) Soft cover, English, 245 pages, 1994 Catalog No. B4562 $48 ARMA member or non-member

Retention 6.1[TM]

Zasio Enterpries

Users of Retention 6.1[TM] can get right to the point of statutory requirements to retain records. Software tools help the user identify business activities that impact the organization, zero in on the "regulated parties" associated with each business activity, and quickly identify the specific records that must be retained and for how long. The full text of the...