A survey of collection development practices in technical institutes in Ghaziabad, Utter Pradesh, India.

Author:Kumar, Krishna


This study is a survey of technical institute libraries in Ghaziabad, Utter Pradesh, India. A list of the libraries in the population is found in Appendix 1. The survey sought to determine the nature of the collection, tools that are used to access it, funds allocated, and the characteristics of the user population. Technical institutes generally offer courses and degrees in engineering, technology, management, and related fields.

Library and information science (LIS) has no rigorous definition of "collection," which represents many different entities that are often seen from a library management perspective. Since collections have been associated with the physical library, it is uncertain how the concept of a collection means in the virtual world. The purpose of this study is to explore what constitutes a collection in the current environment, where information is increasingly made available digitally.

Collection development includes activities such as assessing user needs, evaluating the present collection, determining selection policies, coordinating selection, re-evaluating and storing parts of the collection, and planning for resource sharing. Thus, collection development is not a single activity but a group of activities. Acquisitions is usually distinguished from collection development, and refers do the process of verifying, ordering, and making payments for materials. There has been a general belief that there is a positive correlation between the collection size and its performance in terms of patron satisfaction. If a library ceased adding fresh material to its collection, it would soon have a negative effect on the library's services. A collection development policy is essential for a balanced and robust collection. It specifies the scope of the collection, authority for selection, criteria for allocation of funds and for selection of various types of materials, priorities in selection, and criteria for weeding.

Objectives of the Study:

* To determine the purposes for which the collection is used by the library professional/staff of technical institutes in Ghaziabad District.

* To identify the availability of collections in technical institute libraries

* To reveal the present status of print, non-print, and e-resources in the libraries under study.

* To discover the strength and weakness of the collection of the libraries under study.

* To examine and evaluate collection development policies of the technical institute libraries, looking at fund allocation

* To examine user satisfaction with the collection and services of technical institute libraries.

* To discover the availability of staff training facilities in technical institute libraries.

* To identify usable software and ways of using it.

* To identify library software packages that can handle collection building.

* To identify hardware is used for collection building.

* To discover cataloging methods used in technical institute libraries.


Data were gathered using a survey and then organized and tabulated. Twenty questionnaires were distributed and fifteen were returned.

Literature Review

The literature of collection development is vast. General treatments of academic library collection development include Gessesse (2000), Nisonger (1999), Rowley and Black (1996), Seth, Ramesh, and Sahu (1997), Susana, Vignau, and Meneses (2005), Taylor (1999), and Wessels (1995). Explorations of particular countries and case studies of individual libraries include Andrada and Vergueiro (1996), Maharana, Choudhury, and Dutta (2004), and Sinha and Tucker (2005). Digital collections are of particular interest. Authors who discuss this topic include Arlitch and Johnson (2005), Cole and Shreeves (2004), Kiondo (2004), Leung (2005), Nikolaidou et al. (2005), and Ashoor (2005). Tools such as metadata systems and software are pertinent to collection development. Works on those topics include Bekaert, et al. (2002), Calanag, Tabata, and Suginoto (2004), and Mutula and Makondo (2003).

Data Analysis and Interpretation

Collections were classified into three categories. Table 1 shows that the 15 (100%) respondents use both type Indian and Foreign collections.

Table 2 shows that the majority of institutes under study (93.33%) have collections mainly in English, followed by Hindi (16.67%). Other languages represent a very small percentage (6.66%), and Urdu/Sanskrit are not represented at all.

Taken together, the institutes in the study have 373,532 books, nearly...

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