Frugal furniture: Office design on a budget.

• Author: Dibble, Marcia C.
• Position: Small Business Advisor - Brief Article

So, you've got a solid business plan in place, office space is lined up and you're finding the best staff you can to flesh out your business dream. What next? Now you've got to get all the desks, chairs, fax machines and more to allow your office to really run.

It's possible to equip an office without going deep into the red, but you must first realistically assess your budget and needs, and then determine which of your options will best fulfill those needs. If you have limited startup cash, or are unsure what to expect for your company's growth rate, renting, leasing or leasing-to-own may be the best choice for you. The downside of this option is that it can result in greater long-term costs because of monthly rates that ultimately exceed what it would cost to buy equipment outright.

But as Jeff Cordell, Utah district sales manager for Cort Furniture Rental, points out, "As your company grows or shrinks, your furnishings can grow or shrink, too." Renting or leasing requires a minimal initial outlay and allows great flexibility for the shape of your business. Start with a fax-scanner-copier and opt for separate machines as your needs increase; start out with a staff of five and quickly expand to 25 without on-the-spot outlay for all those workspaces; and easily transition from stand-alone work areas to a modular system.

An in-between option for outfitting your office is buying used. Near-perfect pieces of office furniture can be found without as much outlay as buying new, and the stuff is yours free and clear. Check for used items in classified listings and auctions. But this can require a lot of time sorting through dead ends, and you may have a hard time creating a cohesive look for your office. A better choice might be office furniture-specific used furniture stores, such as Salt Lake City's Office Furniture Exchange.

OFE sells many individual office furnishings, but specializes in quality cubicles by Herman Miller, Steelcase and Haworth - some of the same names Cordell recommends as the best values. "We can equip an office for five or for 50," says Laurie Mauss, who established OFE about 15 years ago and now co-owns the company with his son.

And with the number of offices going bust in our current economy, it can be a buyer's market for those looking to buy used. Mauss says that in recent months he has seen a marked increase in the number of businesses contacting him to sell furnishings. Besides...