Fraud Prevention and Detection Policy (Suggested)

XYZ Fire District

Fraud Prevention and Detection Policy (Suggested)

POLCY STATEMENT

The XYZ Fire District recognizes that prevention and detection of dishonest behavior, fraud or misconduct in the activities of the XYZ Fire District and within the XYZ Fire Department, Inc. are the responsibility of the Board of Fire Commissioners and the Board of Directors.

APPLICABILITY

This policy applies to all officials, employees, officers and members (personnel) of both the XYZ Fire District (District) and the XYZ Fire Department, Inc. (Department). This policy is to be used in conjunction with the numerous other policies of the XYZ Fire District, including but not limited to the Whistleblowers policy, Harassment policy, and Ethics Policy.

DEFINITIONS

DISHONEST BEHAVIOR, FRAUD OR MISCONDUCT

Dishonest behavior is an individual saying or likely to say things that are untrue, or presenting information containing information that is untrue, which is used to deceive someone.

Misconduct is behavior not conforming to prevailing standards or laws. Misconduct is also impropriety.

Fraud is the representation of an existing fact that is material and that is false. The individual making the representation to the District or the Department of a certain factual matter must have knowledge of its falsity and at the same time the individual must intend that the facts represented are to be relied and acted upon by the District or the Department. In addition, the District or the Department must be ignorant or unaware of the falsity and the District or Department is to have relied upon the truth of the representation and the District and/or Department has the right to have relied upon the represented fact. As a consequence, the District or Department has suffered damage or a loss. Fraud is also defined as the intentional deception made by an individual for personal gain or deception to the detriment of the District or Department. To establish a claim of fraud, each factor set forth herein must be alleged with particularity and must be proven by clear and convincing evidence. The measure of damages in fraud cases is the difference between the value of the property had it been as represented and its actual value.

PURPOSE AND OBJECTIVE

The goals of this policy are:

To protect the assets of the District from loss or damage as a result of incidents of fraud, dishonest behavior and /or misconduct, or to minimize the result of such fraud, dishonestly...