Filing more than paper: electronic documents increase in popularity.

AuthorHromadka, Erik
PositionOFFICE TECHNOLOGY

WHILE PRINTED documents are still important, they are rapidly being replaced by electronic versions of the same files.

American Document Management handles nearly 20 million documents per year at its Indianapolis location, says vice president Pat Schaefer, who cites a growing demand for the ability to process documents electronically for much of the company's growth over the past 10 years.

The company employs nearly 100 at its facility near the Indianapolis International Airport and provides a variety of services that include scanning paper documents, coding those images, storing them and allowing clients to view and search them in a secure manner.

"We work with a lot of law firms to get documents scanned and coded," Schaefer says, explaining that cases with thousands of pages used to require a lot of time as attorneys from both side would carefully go through each document and index or redact information. "Now we can do all that online, so it has really improved the process."

Schaefer says technology allows the company to create documents from a variety of sources, including word processing files, spreadsheets, photographs and even voice and text messages.

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"In our industry, anything that communicates a message is now a document," she says. Those documents are scanned, indexed with key words and are then archived in a searchable format.

In-house printing. For companies that choose to keep their documents in-house, multifunction printers can also help to improve their document management. Cannon IV sells and services such equipment from its locations in Indianapolis, Gary, Fort Wayne and Lafayette.

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