5 keys tips for federal audits.

Author:Moore, Joan
Position:Human Resources

If you're a federal contractor or subcontractor with 50 employees and $50,000 or more in government contracts, there's a good chance your human resources policies and practices will be audited by the U.S. Labor Department's Office of Federal Contract Compliance Programs (OFCCP). Here are five tips that will help you be better prepared if you receive an OFCCP audit letter.

1. Brief your management--This is extremely important because the OFCCP will want to interview selected members of your management group and will consider their responses to reflect the attitude of the organization towards affirmative action/equal opportunity. If your management is well versed on these matters, a positive first impression is made with the auditor. But if your management is unaware of your AA/EEO policies, or uses the interview as a forum to express personal views, it will be difficult to erase the negative image this creates with the auditor.

2. Set the appropriate tone--Be helpful, friendly and demonstrate all the ways your organization has operated in "good faith" to implement the affirmative action plan, but reserve the right to keep the audit, the data requested and the findings within the scope of the regulations. This can be a delicate balancing act at times. Extreme approaches range from companies giving the OFCCP free rein in all their human resources records to resistance and hostility toward even the most basic of requests. Neither extreme serves the company well.

3. Conduct a pre-audit review--Audit your own records and reports as if you were the OFCCP compliance officer. Make...

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