Court Business
| Jurisdiction | Colorado,United States |
| Citation | Vol. 44 No. 10 Pg. 111 |
| Pages | 111 |
| Publication year | 2015 |
From the Courts
Court Business
Visit the related court's website for complete text of rule changes or proposed rule changes issued by the court. Each court's website includes corresponding forms, which are not printed in Court Business, and versions with highlights of revisions (deletions and additions). Material printed in Court Business appears as submitted by the court and has not been edited by the staff of The Colorado Lawyer.
Colorado Judicial Department Chief Justice of the Supreme Court Directives
Notice of Availability
Chief Justice Directives (CJDs) are available online at www.courts.state.co.us/Courts /Supreme_Court/Directives/Index.cfm. The website lists CJDs by date and allows users to search by topic. Hard copies of the CJDs are available for $.25 per page (approximately $125 for a full set) and may be obtained through the Colorado Office of the State Court Administrator, www.courts.state.co.us/Administration/Index.cfm.
Publication in The Colorado Lawyer
CJDs will be published on a space-available basis in this "Court Business" section of The Colorado Lawyer. Attachments may be omitted. To obtain a copy of attachments, contact: Court Services Division, Colorado Office of the State Court Administrator, visit www.courts.state.co.us/Courts /Supreme_Court/Directives/Index.cfm.
CJD 08-02
Assessment of Cost Recovery Fees for Maintaining the Technical Infrastructure Necessary to Support Electronic Access to Court Records Amended
Whereas, the Judicial Department (hereinafter Department) electronically transmits documents and court records for the efficient operation of the Colorado State Court system, including probation;
Whereas the Department has implemented an Internet based program which gives access to court data to the general public and other governmental entities; and
Whereas the Department has implemented an Internet based program which gives the general public access to the Department's e-filing program; and
Whereas, the Department's budget, as approved by the General Assembly, assumes the collection and use of cash funds for hardware, software, and staffing for the different programs deployed by the Department;
Now, therefore, it is ordered that these cost recovery fees are set administratively such that the revenue generated from the fees approximates the direct and indirect costs of the equipment and staff time necessary to provide access to the Department's computer information system by the public and other agencies. Fees described in the paragraphs below are listed in the fee charts, which are Attachments A, and B to this directive.
I. Access fees for private probation
Private probation providers under contract to provide services to the Colorado Judicial Department to supervise certain offenders sentenced by the court to probation pay a fee in order to access and enter data into the court computerized data management system.
II. Public Access to Court Records
The public can obtain electronic access to certain court records through the internet. The cost for this service to the public varies from vendor to vendor and may depend on volume purchases from the vendor.
III. E-filing of Court Documents
The Department provides for e-filing of court documents in trial court and appellate court cases. The Department charges fees for this e-filing service as identified in Attachment B. The Department may charge additional fees for newly developed services as they become available.
IV. Drug Treatment Providers, Municipal Courts, and Other Organizations authorized to access data in the court management system.
Certain treatment providers and governmental agencies have access to the court's computerized data management system for purposes of data entry, query or use as a court data management system (e.g., Municipal Courts).
Changes to Attachments A or B of this Directive may be adopted as an order of the Colorado Supreme Court by the Chief Justice or by the Justice appointed as chair of the Public Access Committee.
CJD 08-02 is amended, effective August 6, 2008.
CJD 08-02 is amended, effective August 9, 2011.
CJD 08-02 is amended, effective October 1, 2012.
CJD 08-02 is amended, effective October 29, 2013.
CJD 08-02 is amended, effective October 1, 2014.
CJD 08-02 is amended, effective February 28, 2015.
Done at Denver, Colorado, February 11, 2015.
Nancy E. Rice, Chief Justice Colorado Supreme Court
CJD 08-03
Information Technology Hardware, Software, Cloud Services, and Centralized IT Purchasing Policy Amended
1. DEFINITIONS
a) Cloud Computing/Services: According to the National Institute of Standards and Technology (NIST), cloud computing is the process of enabling ubiquitous, convenient, on-demand network access to a shared pool of configurable computing resources in which users are able to monitor the environment and receive rapid elasticity and on-demand self-service. Today, cloud computing has three service models (Software-as-a-Service (SaaS), Platform-as-a-Service (PaaS), and Infrastructure-as-a-Service (IaaS)) with four deployment models (private, community, public, and hybrid).
b) Information Asset: A body of information defined and managed as a single unit so it can be understood, shared, protected, and used effectively. Information assets have recognizable and manageable value, risk, content, and lifecycles.
c) Information Technology Asset or IT Asset: Any information asset, system, hardware, software, or cloud service that provides resources for or is used in the course of business activities that is purchased with state appropriated funds, federal grants, municipal grants, or any other gift, grant or donation funds to connect to the Colorado Judicial Department's network or system(s) or otherwise maintained by the Colorado Judicial Department.
2. PURPOSE
The purpose of this Chief Justice Directive (CJD) is to establish a comprehensive and accurate inventory of Information Technology (IT) hardware, software, and cloud services (hereinafter referred to as "IT Assets" or "Assets"), ensure that all IT Assets comply with standards and do not p ose a threat to the security or integrity of the information on the Colorado Judicial Department's (hereinafter referred to as the Department) IT systems, ensure that network and infrastructure performance are not impaired, and establish centralized purchasing for all Department IT assets. These standards promote the efficient use of the budgetary resources of the Department as made available by the State Legislature. To accomplish these objectives, the following standards and procedures are established.
3. SCOPE
This policy applies to all Department users and covers the procurement of all IT hardware, software, and cloud services (Assets) procured throughout the state. Including but not limited to:
a) Hardware—including but not limited to: desktop computers, laptop, mobile computing devices, remote and centralized servers, printers (local and network), monitors, scanners, multi-function devices, external storage devices, hubs, wireless access points, servers, and telephony equipment.
b) Software applications—including software developed in-house, purchased commercially, or procured as a subscription.
c) Cloud services—includes the on-demand delivery of IT resources and applications through the Internet with a pay-as-you-go pricing model.
4. POLICY
IT Hardware, Software, and Cloud Services
a) The Chief Information Officer (CIO) or designee will identify the make, model, specifications and manufacturers of all IT Assets deployed in the Department. Information Technology Services (ITS) staff will work with the local administrative authority to identify specialty IT Assets or solutions to ensure there are no compatibility issues or security issues when connected to the Department network.
b) IT Assets that conform to ITS standards will be published on the Department's intranet site (Judicialnet).
c) IT Assets that are not compliant with the published standards will not be supported or otherwise maintained by ITS staff, and will not be connected to the Department network. All IT Assets, whether connected to the Department network or not, must be recorded in the Department's inventory system.
d) ITS staff will collaborate with local administrative authorities (or their delegates) to determine specific IT Assets configurations to be acquired, installed, and maintained. Considerations will include the type and quantity of equipment to be installed for specific users and/or groups of users.
e) Only ITS employees are authorized to install or connect IT Assets to the Department network. Local ITS Support Technicians must verify that any IT Asset that is or will be connected to the Department network exists in the inventory system before they can proceed with installation, configuration, or maintenance.
f) Software licenses and original software media will be maintained by the IT Procurement Specialist within ITS.
g) An employee of the Department will be assigned a single computing device. Variations to this allocation will consider other workstation requirements such as mobile computing needs, local facility layout, staff functions, geography, Americans with Disabilities Act (ADA) requirements, and other appropriate business-related factors as approved by the ITS Standing Committee. For those employees who work out of more than one office, such as probation officers, ITS will provide one additional docking station. Purchase of the necessary docking stations for new employees will be considered part of the new employee budget allocation.
h) The ITS budget used to purchase and support hardware is limited both in terms of staff and capital outlay dollars. Therefore, ITS staff will collaborate with the local...
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