Computer Faxing and Electronic Messaging
| Publication year | 1995 |
| Pages | 1801 |
1995, August, Pg. 1801. Computer Faxing and Electronic Messaging
While there are many aspects to the technological revolution going on in the practice of law, computer faxing and electronic messaging are two functions that can be easily and inexpensively implemented by most firms. Sending messages to people inside and outside the law office using a desktop computer dramatically enhances productivity. A good entry point to the information highway concept, computer faxing and electronic messaging are superbly suited for the work performed in a law office. Productivity secrets of computer faxing and electronic messaging include more effective collaboration, administrative cost reductions and dramatic time savings for nonbillable tasks.
Sending and receiving messages within an office by computer enhances collaboration and communication with other members of the firm and its staff. This allows you to:
1) include others in the "loop" of what is going on, thereby increasing teamwork and communication;
2) use your time more effectively by communicating when it is convenient to you;
3) automatically archive and easily review intra-office communications without filing more pieces of paper;
4) maintain a record of phone calls received without filing little paper notes;
5) increase accuracy of requests, instructions and delegation of tasks; and
6) maximize collaboration and institute a team approach in the office.
To use intra-office computer messaging software, it is necessary to be connected in a network. Most law offices use WordPerfect and, for many, the logical messaging software will be WordPerfect Office/Novell Groupwise. Novell, the computer networking company, recently merged with WordPerfect, and their office messaging software is thoughtfully designed. There are many other offerings to consider as well, including Da Vinci Mail and CCMail.
In making a software choice, consider also the ability to connect to the network from a remote location using a laptop, notebook computer or the smaller devices, known as personal digital assistants. This would allow you to send from and receive messages and instructions wherever you are. Using a cellular modem...
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