Chapter II. Treaties concerning the legal status of the United Nations and related intergovernmental organizations

TREATiEs cONcERNiNg ThE LEgAL sTATUs OF ThE UNiTED NATiONs AND RELATED iNTERgOvERNmENTAL ORgANizATiONs

1. Treaties concerning the legal status of the United Nations

   1. status of the convention on the Privileges and immunities of the United Nations.* Approved by the general Assembly of the United Nations on 13 February 1946

      No States acceded to the Convention in 2010 As at 31 December 2010, there were 157 States parties to the Convention **

   2. Agreements relating to missions, offices and meetings

      (a) Exchange of letters constituting an agreement between the United Nations and the Government of the Republic of Senegal concerning the organization of the 2010 Economic and Social Council Annual Ministerial Review (AMR) Regional Preparatory Meeting focusing on the theme “Women and Health” . New York, 29 December 2009 and 4 January 2010***

      I

      29 December 2009

      Excellency,

      I have the honour to refer to the arrangements concerning the organization of the 2010 Economic and Social Council Annual Ministerial Review (AMR) Regional Preparatory Meeting focusing on the theme “Women and Health” (hereinafter referred to as “the Meeting”) The Meeting will be held in Dakar, Senegal from 12–13 January 2010

      The Meeting is within the scope of General Assembly resolutions 60/265 and 61/16, and will be organized by the United Nations represented by the Department of Economic and Social Affairs (hereinafter referred to as “the United Nations”), in cooperation with

      * United Nations, Treaty Series, vol 1, p 15 and vol 90, p 327 (corrigendum to vol 1)

      ** For the list of the States parties, see Multilateral Treaties Deposited with the Secretary-General, available on the website http://treaties un org/Pages/ParticipationStatus aspx

      *** Entered into force on 4 January 2010, in accordance with the provisions of the letters

      the Government of the Republic of Senegal represented by the Ministry of Foreign Affairs (hereinafter referred to as “the Government”)

      With the present letter, I wish to obtain your Government’s acceptance of the following:

      1 The Meeting will be attended by the following participants:

      (a) 53 representatives from developing country governments in Africa invited jointly by the United Nations and the Government;

      (b) 5 representatives from non-regional country governments invited jointly by the United Nations and the Government;

      (c) 6 officials from the United Nations;

      (d) 10 representatives of civil society, the private sector and academia, as well as experts invited jointly by the United Nations and the Government to participate as panel-lists;

      (e) 45 representatives from UN system organizations (except those named in 1(c)) and other multilateral institutions, and experts from civil society, the private sector and academia (except those named in 1(d)) invited jointly by the United Nations and the Government;

      (f) other participants, invited as observers by the United Nations and the Government

      2 The total number of participants will be between 100 and 125 The list of participants will be determined by the United Nations in consultation with the Government prior to the holding of the Meeting

      3 The Meeting will be conducted in English

      4 The United Nations will be responsible for the following:

      (a) planning and running the Meeting and preparing the appropriate documentation, including the report of the Meeting;

      (b) providing substantive support before and during the Meeting;

      (c) providing support on administrative arrangements and funding, through designated voluntary contributions to the Trust Fund for the Annual Ministerial Review and the Development Cooperation Forum, relating to the issuance of airline tickets and daily subsistence allowance for the participants specified in sub-paragraphs 1(a), 1(c) and 1(d)

      5 The Government will be responsible for the following:

      (a) providing a conference venue for the Meeting;

      (b) sending invitations to the selected participants in consultation with the United Nations;

      (c) funding of hospitality (meals) of all participants;

      (d) providing local counterpart staff to assist with planning and any necessary administrative support during the Meeting;

      (e) providing any necessary office supplies and equipment, including stationery, personal computers, typewriters and photocopiers;

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      (f) providing necessary communications facilities (telephone, facsimile and/ or e-mail) for use by the secretariat of the Meeting to maintain contact with the United Nations and elsewhere;

      (g) providing other local logistics and organizational services in support of the Meeting, including making hotel and transportation arrangements;

      (h) providing security at the conference venue

      6 All facilities will be arranged through consultation between the United Nations and the Government

      7 The cost of transportation and daily subsistence allowance for participants and observers specified in sub-paragraphs 1(b), 1(e) and 1(f) above will be the responsibility of their respective organizations

      8 I wish to propose that the following terms shall apply to the Meeting:

      (a) The Convention on the Privileges and Immunities of the United Nations adopted by the General Assembly on 13 February 1946 (hereinafter referred to as “the Convention”), to which the Government is a party shall be applicable in respect of the Meeting In particular, representatives of States shall enjoy the privileges and immunities accorded under Article IV of the Convention The participants invited by the UN shall enjoy the privileges and immunities accorded to experts on mission for the United Nations under Article VI and VII of the Convention Officials of the United Nations participating in or performing functions in connection with the Meeting shall enjoy the privileges and immunities provided under articles V and VII of the Convention Officials of the specialized agencies participating in the Meeting shall be accorded the privileges and immunities provided under Articles VI and VIII of the Convention on the Privileges and Immunities of the Specialized Agencies, adopted by the General Assembly on 21 November 1947;

      (b) Without prejudice to the provisions of the Convention, all participants and persons performing functions in connection with the Meeting shall enjoy such privileges and immunities, facilities and courtesies as are necessary for the independent exercise of their functions in connection with the Meeting;

      (c) Personnel provided by the Government pursuant to the Agreement shall enjoy immunity from legal process in respect of words spoken or written, and any act performed by them in their official capacity in connection with the Meeting;

      (d) All participants and all persons performing functions in connection with the Meeting shall have the right of unimpeded entry into and exit from the Republic of Senegal Visas and entry permits, where required, shall be granted free of charge and as speedily as possible When applications are made four weeks before the opening of the Meeting, visas shall be granted not later than two weeks before the opening of the Meeting If the application is made less than four weeks before the opening, visas shall be granted as speedily as possible and not later then three days before the opening of the Meeting Arrangements shall also be made to ensure that visas for the duration of the Meeting are delivered at the airport of arrival to those participants who were unable to obtain them prior to their arrival Exit permits, where required, shall be granted free of charge, as speedily as possible, and in any case not later than three days before the closing of the Meeting

      9 The Government shall furnish such police protection as may be required to ensure the effective functioning of the Meeting in an atmosphere of security and tranquility free

      from interference of any kind While such police services shall be under the direct supervision and control of a senior officer provided by the Government, this Officer shall work in close cooperation with a designated senior official of the United Nations

      10 It is further understood that the Government shall be responsible for dealing with any action, claim or other demand against the United Nations or its officials arising out of:

      (a) Injury to persons or damage to or loss of property in conference room or office premises provided for the Meeting;

      (b) Injury to persons or damage to or loss of property caused by or incurred in using any transport services that are provided for the Meeting by or under the control of the Government;

      (c) The employment for the Meeting of personnel provided or arranged for by the Government;

      and the Government shall indemnify and hold the United Nations and its officials harmless in respect of any such action, claim or other demand

      11 Any dispute concerning the interpretation or implementation of this Agreement, except for the dispute subject to Section 30 of the Convention or to any other applicable agreement, shall, unless the parties otherwise agree, be resolved by negotiations or any other agreed mode of settlement Any such dispute that is not settled by negotiation or any other agreed mode of settlement shall be submitted at the request of either party for a final decision to a tribunal of three arbitrators, one of whom shall be appointed by the Secretary-General of the United Nations, one by the Government and the third, who shall be the Chairperson, by the other two arbitrators If either party does not appoint within three months of the other party having notified the name of its arbitrator, or if the first two arbitrators do not within three months of the appointment or nominations of the second one of them appoint the Chairperson, then such arbitrator shall be nominated by the President of the International Court of Justice at the request of either party to the dispute Except as otherwise agreed by the parties, the tribunal shall adopt its own rules of procedure, provide for the reimbursement of its members and the distribution of...